Numbers

Using the settings on the Numbers form, you can ensure that sales offers, sales orders, shipping notes, purchase offers, etcetera, are numbered automatically. You have full control of the number format.

When using Isah, fields with numbers always show the number added last, for example the sales order number or purchase invoice number that has been added last.

To reset the numbering, for instance at the beginning of the year when the year is part of the number, adjust the fields on the Numbers form.

Note: As the process is the same for almost all fields on this form, the field explanation on the tabs only refer to the Isah numbers concerned.

Example

Let us assume that you want sales offer numbers to have the following format:

• The number must begin with the year.
• This should be followed by a number indicating that it is a sales offer. Within your company, the number '4' stands for 'Sales offer'.
• Lastly, you want to include a sequence number that will be increased automatically.

Enter the following number in the Offer field on the Sales tab: 20124000 The first sales offer you add will have the number 20124001. The field on the Numbers form will also be changed to 20124001, showing the sales offer number used last.

Note: Make sure to allow sufficient positions to accommodate increasing sequence numbers. For instance, if only two positions in sales offer numbers have been reserved for the sequence number, you will only be able to enter 99 sales offers.

Example

Your numbering format for sales offers and orders is as follows:

• Year
• '4' for 'Sales offer', '5' for 'Sales order'
• '00' is the sequence number

Your first offer number is 2012401. As soon as number 2012499 is reached, any subsequent sales offers will be assigned numbers 2012500, 2012501, 2012502, etcetera. This situation will corrupt your numbering system,

• as the offer numbers will now look like order numbers, because they contain the number '5'.
• The numbers now assigned to offers are existing order numbers.

Therefore, always make sure your numbering system has plenty of positions for sequence numbers.