Journal entries

The Journal entries form lists the journal entries created in Isah. Journal entries are created automatically at so-called posting points.

The Journal entries form has three components: a selection pane, a list of journal entries, and a section containing summary information.

This is where you specify the selections to control which journal entries are listed. Initially, the journal entries with the system date are displayed. Where necessary, you can specify a longer period. It is also possible to specify the type of journal entries to be shown:

The additional selections on the form enable you to refine the list by Category, Type, Ledger account, Cost center, Journal currency code, Journal entry description, Book number and Export number (for the latter options, see the columns on the Journal entries form).

The list shows the journal entries that meet the selection. Various presets enable you to apply an additional selection criterion to the form. In addition to the 'Default selection' preset, the form also offers the 'Include ledger description', 'Sales journal entries', 'Purchase journal entries' and 'General journal entries' presets.

All journal entries in Isah are assigned a journal entry category. This category enables you to trace the posting point that resulted in the journal entry.

A journal entry consists of two or more journal lines. Every journal line has its own journal type.

Every journal line is assigned a ledger account. The ledger account is determined by following the financial search path at the time the journal entry is created.

The description of the journal entry is composed when the journal entry is created. If necessary, you can still change the description when exporting journal entries to the financial system.

A journal entry has a unique book number. A journal entry consists of two or more journal lines. The book number enables you to see which journal lines are related.

This is the debit amount, expressed in the journal entry currency. The amount is always inclusive of any VAT.

This is the credit amount, expressed in the journal entry currency. The amount is always inclusive of any VAT.

If a journal line has been summarized, you can see the summary number here. The summary number enables you to find out which journal lines the summarized journal entry originally consisted of.

When exporting the journal entries, the journal entries are assigned a unique export number.

The export period is added automatically when the journal entries are exported. This information is based on the fiscal period table and the journal date.

The export year is added automatically when the journal entries are exported. This information is based on the fiscal period table and the journal date.

The database code is added automatically when the journal entries are exported. This information is based on the financial database.

This is the financial VAT code that applies to the journal line. If it shows a financial VAT code of which the percentage is not equal to '0', the VAT sum is displayed in the VAT receivable column or the VAT payable column.

The other columns in the list contain information supporting the journal entries and reference information. In many cases, the sales order number is displayed in the journal entry, for example, indicating the sales order the journal line belongs to.

This form shows the original journal lines of summarized journal lines. To display the summary information, you need to select the 'Summary information' check box. You also need to select a journal line that has been summarized. Summarized journal lines can be recognized by the summary number and the journal entry category.