This is how the day book is indicated throughout Isah Finance, so we recommend that you use an easily recognizable code. If you hold two accounts with the same bank, you can, for example, combine the abbreviation of the bank name with a number, e.g. ‘IN1’ and ‘IN2’.

The description may contain information about the day book, and for bank day books it may include, for example, the name of the bank and the account number for which the amounts are being entered in the day book.

In order to be able to record transactions in a simple, straightforward manner, the type selected when recording a new day book can no longer be changed at a later date. The following types are available:

• Cash/Bank: You can record transactions of cash and bank accounts in day books categorized as ‘Cash/Bank’. You must link day books of this type to a ledger account (a balance sheet account) used for all deposits from a bank account.
• Sales: You can use day books categorized as ‘Sales’ for sales invoices, without linking it to a ledger account. You can enter the ledger account for the debtor’s summary account.
• Purchasing: You must use day books categorized as ‘Purchase’ for purchase invoices, without linking it to a ledger account. You must enter the ledger account for the creditor’s summary account.
• Memorial: You must use this type for all other entries. You must use the day books categorized as ‘Memorial’, for example, for the year-end closing, for entering depreciation and for journal entries which are automatically generated, such as when creating the opening balance.

If you have selected the ‘Cash/Bank’ Day Book type, you must enter the Ledger Account you would like to link to the day book. For other day book types, you must leave the field blank. The ledger account is used to automatically enter all the changes entered. The day book does not have a fixed offset account: you must specify this when making an entry. The ledger account may no longer be changed if transactions have been recorded in the day book in the accounts for the fiscal year in question.

You activate the field if you would like to enter gross entry amounts. If you would like to enter net amounts, you must leave the field blank. The default value you enter is presented for the Day Book entry. You can still change this during the data entry process.

If you activate this field, you indicate that entries in the ledger account which are specified under Linked Ledger Account can be summarized. In this example, the offset account 1100 Bank is displayed in both a summarized and a non-summarized format.

Example

Bank Day Book page 1; offset account 1100 Bank

Transactions:

Account	Description	Transaction Description	Invoice	Debtor	Debit
1300	Debtors	Payment	2016254	Pietersen	€1,400.25
1300	Cash	Cash Withdrawals

Journal for Non-summarized Entries

Transactions:

Account	Description	Transaction Description	Invoice	Debtor	Debit	Credit
1100	Bank	Payment	2016254	Pietersen	€1,400.25
1300	Debtors	Payment	2016254	Pietersen		€1,400.25
1100	Bank	Cash Withdrawals				€-500.00
1200	Cash	Cash Withdrawals			€500.00

Journal for Summarized Entries

Transactions:

Account	Description	Transaction Description	Invoice	Debtor	Debit	Credit
1100	Bank				€900.25
1300	Debtors	Payment	2016254	Pietersen		€1,400.25
1200	Cash	Cash Withdrawals			€500.00

Activate this field if the day book cannot be used for manual entries: in this case, entries can only be made using import functions.

If you activate this field, the Day Book pages are automatically blocked once they have been saved. You can change these Day Book pages if you undo the block; this is only possible if you have been granted the appropriate rights.