Note: Once you have started using Multicompany, do not change the settings on the Assign methods form unless you have discussed it with Isah. Incorrect settings may result in incorrect journal entries.
The journal entry category indicates which process in Isah created the journal entry; for example, '200' refers to the processing of direct hours. The journal entry type indicates the account that has been used. For example, '20' is the contribution for labor cost hours.
You can choose from the following methods:
Method |
Code |
The database is determined based on: |
Not applicable |
X |
Not. The journal entry line is not expected or will not be exported. |
Sales type |
VS |
Sales type from the journal line |
Sales type from the turnover line |
VKF |
Sales type from the sales order of the other line of this journal entry. This method is used for the debtor account. No sales order is known for the journal line. |
Part group |
AG |
Part group from the journal line |
Part group of the part |
AAG |
Part group of the part from the journal line |
Part group from production file |
PAG |
Part group of the production file on the journal line |
Department |
D |
Department from the journal line |
Employee department |
PD |
Department of the employee on the journal line |
Supplier group of the supplier |
LEV |
Supplier group of the creditor on the journal line |
C |
Cost center linked to the journal line. If the journal line does not have a cost center, Isah will determine the database based on the ledger account. |
|
Company linked to the contra account |
MT |
Cost center linked to the journal line. If the journal line does not have a cost center, Isah will determine the database based on the sales type of the production file linked to the journal entry. |
Ledger account |
L |
Ledger account linked to the journal line |
Company linked to purchase order |
CIO |
Company linked to the purchase order |
Company linked to purchase invoice |
CIF |
Company linked to the purchase invoice |
Warehouse |
W |
Warehouse code from the journal line. If the journal line does not contain a warehouse, Isah will determine the database based on the sales warehouse of the part. |
Common settings for the methods
One and the same ledger account may require different methods when using different combinations of journal entry category/type. For example, it may need 'Part group' for one combination, and 'Part group of part' for another.
Below is a list of the most commonly used ways to set methods.
Ledger account |
Database based on |
|
Sales type Part group |
|
Sales type |
|
Sales type |
|
Supplier group Purchase order/purchase invoice |
|
Part group Warehouse |
|
Cost center |
|
Department |
|
Ledger account |
|
Sales type Part group Ledger account |
For any subprocesses marked in gray, you need to choose the control method:
Ledger account postings for order costs and revenues can be controlled by sales type or part group. Your choice will largely depend on whether your business sells production parts or services provided by different companies under a single sales order. If that is the case, posting by part groups is the most obvious choice.
Ledger accounts postings relating to purchases can be controlled by supplier group or purchase order/purchase invoice. You are recommended to control postings by supplier groups.
If you choose to control postings by supplier group, and multiple companies purchase items from one and the same supplier, you need to create the suppliers twice (each time with a different supplier group), or you need to have the purchases run through one company. In the latter case, Isah will automatically create journal entries for cross-charging when items are purchased for another company.
If you choose to control your postings by purchase order or purchase invoice, then the extension for purchase orders and invoices must be installed when Multicompany is installed.
If for journal entry category 400, type 10, you choose to determine the company code based on the sales type, then Isah will determine the company code for purchases for a sales line or production order also by the sales type. If you chose Part group there, then also for purchases the company code will be determined by the part group.
In the case of stock purchases, Isah will check your setting for journal entry category 400, type 20. Isah will then determine the company code for stock purchases based on the part group or the warehouse.
Isah also checks whether all lines of a purchase order or invoice relate to the same company. If they do, creating purchase orders based on purchase requirements using the standard processes in Isah is not permitted. To see the modified process for creating purchase orders, in the Purchase module, open the Purchase requirement form, and then select the Edit menu.
Ledger account postings relating to stock can be controlled by part group or warehouse. You are recommended to control postings by part group.
Parts that exist in multiple companies must be created twice (each time with a different part group), or must be managed by one company. The latter option is preferred. If the parts are used by another company, journal entries will be created automatically for cross-charging purposes.
If you choose to control your postings by warehouse, then the setting for creating journal entries upon the transfer of stock must be selected during the installation of Multicompany.
Ledger account postings for contributions can be controlled by sales type, part group or ledger account. To post the contribution to the database of the company that is responsible for the order, then following the choice you made for order costs and revenues. If the contribution is posted to the database of a different company, you can post it to a separate ledger account. This allows you to link the contribution to the desired company.