Assigning methods

Note: Once you have started using Multicompany, do not change the settings on the Assign methods form unless you have discussed it with Isah. Incorrect settings may result in incorrect journal entries.

  1. Navigate to the Financial module, Reports and scripts folder, Additional central data folder, Assign methods form.
  2. For each combination of journal entry category and type, create a line using New (CTRL+N).

    The journal entry category indicates which process in Isah created the journal entry; for example, '200' refers to the processing of direct hours. The journal entry type indicates the account that has been used. For example, '20' is the contribution for labor cost hours.

  3. Enter the data. For each line, specify how Isah is to assign databases to the journal lines. You should be aware that whatever method you choose, each method requires details from the journal lines, and Isah must be able to retrieve these details. For example, if you choose the method AG (Part group), the journal line must have a part group associated with it.

    You can choose from the following methods:

Method

Code

The database is determined based on:

Not applicable

X

Not. The journal entry line is not expected or will not be exported.

Sales type

VS

Sales type from the journal line

Sales type from the turnover line

VKF

Sales type from the sales order of the other line of this journal entry. This method is used for the debtor account. No sales order is known for the journal line.

Part group

AG

Part group from the journal line

Part group of the part

AAG

Part group of the part from the journal line

Part group from production file

PAG

Part group of the production file on the journal line

Department

D

Department from the journal line

Employee department

PD

Department of the employee on the journal line

Supplier group of the supplier

LEV

Supplier group of the creditor on the journal line

Cost center

C

Cost center linked to the journal line. If the journal line does not have a cost center, Isah will determine the database based on the ledger account.

Company linked to the contra account

MT

Cost center linked to the journal line. If the journal line does not have a cost center, Isah will determine the database based on the sales type of the production file linked to the journal entry.

Ledger account

L

Ledger account linked to the journal line

Company linked to purchase order

CIO

Company linked to the purchase order

Company linked to purchase invoice

CIF

Company linked to the purchase invoice

Warehouse

W

Warehouse code from the journal line. If the journal line does not contain a warehouse, Isah will determine the database based on the sales warehouse of the part.

Common settings for the methods

One and the same ledger account may require different methods when using different combinations of journal entry category/type. For example, it may need 'Part group' for one combination, and 'Part group of part' for another.

Below is a list of the most commonly used ways to set methods.

Ledger account

Database based on

  • Revenue of production goods

    Revenue of stock goods

    Discount

    Work in progress - parts / operations / equipment / external operations

    Costs of parts / operations / equipment / external operations

    Sales line purchase cost price

    Cost price of stock shipments

    Stock order cost price

    Stock order result

Sales type

Part group

  • Period turnover

Sales type

  • Debtors

Sales type

  • Creditors

    Provisionally processed purchase invoices

    Goods to receive

    Commitments

    Invoices to receive

Supplier group

Purchase order/purchase invoice

  • Cost price of stock purchases

    Stock

    Receipt price difference

    Purchase invoice price difference

    Stock difference

    Revaluation

Part group

Warehouse

  • Purchase cost price - indirect costs

    Cost price of indirect stock issues

    General hours

Cost center

  • Charged on labor costs

    Charged on machine costs

    Charged on overhead costs

Department

  • Equipment

Ledger account

  • Contributions

Sales type

Part group

Ledger account

For any subprocesses marked in gray, you need to choose the control method: