If this check box is selected, a purchase order must be entered. Clear the check box if the line is not to be based on a purchase order.

This is the number of the production order and the line for which the external operation is required.

These are the order , and (where applicable) the offer to which the production order is linked.

The unit code can be set to:

• Number of pieces
• Number of pieces * Number of units per piece.

This setting is used if the external operation is included in a calculation. If the Unit code field contains the value 'Number of pieces', you can specify the number of pieces that are to be processed for the external operation in the calculation. If this field is set to 'Number of pieces * Number of units per piece', you also specify the number of 'components' the number of pieces consist of in the calculation.

Example

Number of units	or	Number of pieces	*	Number of units per piece
50 pieces		10 boxes	of	5 pieces
15 m²		5 sheets	of	3 m²
400 kg		80 fences	of	5 kg
30 m		30 pieces	of	1 m

This is the VAT code applicable to the purchase invoice line, for example 'Domestic purchase, high'. By default, the field is filled in based on the financial parameters. The VAT code field on the purchase invoice lines is an informational field and is independent of the VAT sums in the purchase invoice header.

This field shows the ledger account to which the costs will be posted.By default, the field is filled in based on the financial parameters.

To prevent a user from changing this ledger account, you can lock the field on the Financial form by selecting the Lock ledger account on purchase invoice line check box.

Initially, this authorization involves checking the purchase invoice lines. The details of the purchase invoice are compared with the details of the purchase order, as displayed in the Purchase order section. Isah then shows the result of this comparison in the Authorization field:

Total quantity invoiced higher than received
Price does not match purchase order
Discount does not match purchase order
Total amount invoiced higher than purchase order
Required cost center is missing	This message will only appear if the purchase invoice was imported using Supply Chain Integration, the Cost center required setting was enabled, and this information was not present on the electronic purchase invoice. Enter a cost center in order to be able to authorize the line.
Invoice line authorized:	This setting is the minimum setting required for processing the purchase invoice. This authorization also indicates that more receipts and purchase invoices are expected for this purchase order line.
Invoice line authorized; last invoice:	This setting indicates that no more purchase invoices are expected for this purchase order line. When the purchase invoice is processed permanently, the suspense accounts 'Commitments' and 'Invoices payable' are cleared once. When the quantities and/or prices on the purchase order differ from those on the purchase invoice, then those differences will be posted to the contra account 'Price differences'. If another invoice arrives, you can post the invoice for the purchase order in the usual way, after which the balance of the contra account 'Price differences' will be updated.
Inspect

It is possible to change the authorization type in this field in order to accept a difference in quantity, price or discount, so that the purchase invoice can be processed. You can also keep a line blocked, however, to prevent the purchase invoice from being processed.

To process a purchase invoice in its entirety, ALL purchase invoice lines must have the authorization type 'Invoice line authorized' or 'Invoice line authorized; last invoice'.

This is the quantity invoiced on this purchase invoice line.

The Units per piece field shows a value only if the unit code is 'Number of pieces * Number of units per piece'.

The Total units field contains the value from the Quantity field (if the unit code is 'Quantity'), or the value from the 'Quantity * Number of units per piece' field (if the unit code is 'Number of pieces * Number of units per piece').

This is total sum of the current purchase invoice line. This field is automatically filled based on the values of the Quantity, Units per piece, Price, Per, Fixed costs, Discount percentage, and Discount fields.

The sum is exclusive of VAT.

The VAT sum is calculated based on the total sum specified on the purchase invoice line and the VAT code entered on the line.

This is the sum (excluding VAT) already invoiced for the specified purchase order line. The field is filled automatically if a purchase invoice line has been created and processed for the specified purchase order line.

This is the total of the sum already invoiced for this purchase order line and the total sum of the current purchase invoice line. The sum is exclusive of VAT.

This field shows the number of pieces ordered on the purchase order line.

The Received field shows the number of pieces received on this purchase order line.

The Complete check box is selected when the receipt of goods has been confirmed as complete, which means that no more goods are expected for the purchase order line.

Note: When this check box is selected, it does not mean that the quantity received is equal to the quantity ordered. It only indicates that no more items will be received for this purchase order line.

The Invoiced field shows the number of pieces invoiced for this purchase order line. The Complete check box is selected when the purchase invoice line has been processed, indicating that it was the last invoice line ('Invoice line authorized; last invoice').

This is the number of units invoiced, expressed in the unit on which your purchase price of the part is based. For example, if you define a purchase price per kilo for a piece part, this field shows the number of kilos already invoiced.

This is the price per unit as specified on the purchase order.

This is total sum from the original purchase order line. The sum is exclusive of VAT.