Receipts of equipment purchases

Use the Receipts of equipment purchases to register the equipment you have received from your suppliers. Create a new receipt line for each receipt, based on the original purchase order line. Equipment is always registered piece by piece. You always use a single receipt line to register the receipt of one equipment item.

Tip: If you receive multiple equipment items ordered under the same purchase order, you can also use the Create receipt lines for equipment purchases process to have the receipt lines in the Receipts of equipment purchases file created automatically.

Once the receipts have been registered, they must be processed. Any postings required will not be made until the receipt lines have been processed. For example: posting the costs against the production order for which the equipment was purchased. The equipment will not actually be registered as received until the receipts have been processed.

You can only process receipt lines of which the Receipt status is set to 'Ready for processing'.To authorize multiple lines at the same time, it will be quicker to open the Edit menu and then choose Change receipt status.

Enter the purchase order and purchase line by which the equipment was purchased. The data specified for the purchase line are then copied automatically.

You can use this informational field to register the supplier's packing slip for this receipt.

Use this field to specify:

Whether the delivery needs to undergo a quality check (status 'Quality check')
Whether the delivery has been released for further processing (status 'Ready for processing')

Authorization of a receipt line here means setting the Receipt status field to 'Ready for processing'. Receipt lines can be processed only if their Receipt status field is set to 'Ready for processing'.

Once you have received the equipment as planned, select this check box to confirm the receipt line as complete. This will indicate that you will not receive any more equipment for this purchase order line.

If you select this check box, also the relevant purchase order line will automatically be confirmed as complete.

This field shows the user code of the user who created the line. This is an informational field that cannot be modified.

The fields in this section provide information about the original purchase line.