Parts or product components can be shipped to a supplier in order to be subjected to an external operation (an operation that has been outsourced). Use the Receipts of external operation purchases form to register the items your suppliers have returned to you. Create a new receipt line for each receipt, based on the original purchase order line.
Tip: If you receive multiple items that have been subjected to an external operation ordered under the same purchase order, you can also use the Create receipt lines for external operation purchases process to have the receipt lines in the Receipts of external operation purchases file created automatically.
Once the receipts have been registered, they must be processed. Any postings required will not be made until the receipt lines have been processed. For example: updating the data on the production order with the number of components that have been registered as received.
You can only process receipt lines of which the Receipt status is set to 'Ready for processing'.To authorize multiple lines at the same time, it will be quicker to open the Edit menu and then choose Change receipt status.
Enter the purchase order and purchase line by which the external operation was purchased. The data specified for the purchase line are then copied automatically.
Whether the delivery needs to undergo a quality check (status 'Quality check')
Whether the delivery has been released for further processing (status 'Ready for processing')
Authorization of a receipt line here means setting the Receipt status field to 'Ready for processing'. Receipt lines can be processed only if their Receipt status field is set to 'Ready for processing'.
Select this check box if you will not receive any more parts or components for this purchase order line. Also select this check box if you have received fewer parts or components than you ordered, and you know that the remaining parts components will not be delivered. This will indicate that you will not receive any more parts or components for this purchase line.
If you select this check box, also the relevant purchase order line will automatically be confirmed as complete.
This field shows the number of parts that have been registered (saved) for this purchase line on previous receipt lines, but that have not yet been processed. This value is therefore the total of the receipts on the current purchase order line that have not yet been processed, including the quantity on the current receipt line (provided it has been saved).
This field shows the number of parts that have been registered and processed for this purchase line on previous receipt lines. This value is therefore the total of the receipts processed for the current purchase order line.
This field is only relevant if you have changed the receipt quantity on the line without having saved the line.
When creating a receipt line, you can change the Quantity field as long as the line has not been processed yet. The Receipt difference field shows the difference between the quantity on a receipt line that has been changed but not yet saved and the quantity originally entered on the receipt line.
This field shows the total number of receipts for the current purchase order line. It is the total of the unprocessed lines (Already received), the processed lines (Already processed), and the Receipt difference.
Eventually, the quantity in this field must be equal to the quantity specified on the order on the purchase line. If this is the case, it means the quantity purchased has actually been received. This does not always have to be the case, however.
If the Complete check box on the purchase line is selected, the receipt has already been confirmed as complete in the Purchase module. If you still want to receive parts, you will need to undo this confirmation first.
Purchase order, Purchase line