Use the General journal entries form to enter general journal entries, including:
Order costs, such as hotel costs you want to post to an order
Starting values, for instance when transferring financial values relating to current orders from a legacy application
Transfers of costs from one order to another
The general journal type determines the type of posting you enter:
To production order, planned - general journal:
You select the production order and the part line to which you want to post. The corresponding WIP account is automatically retrieved based on the financial search path. You manually enter the contra account, for example 'Sums to be paid'. You enter the total sum including VAT, after which the VAT sum is calculated automatically based on the VAT code.
Indirect general journal:
You can choose the ledger accounts that are relevant to you.
To production order, unplanned - general journal:
You create lines for general journal costs in a production order. Such unplanned lines are created in the production order when the general journal entry is processed.
Note: If Isah is linked to a financial application, it may not always be possible to enter a VAT code. This is the case when the link with the financial application does not allow VAT to be posted to the general journal.
After you have registered the general journal entry, no postings have been made yet, and therefore no journal entries have been created yet that can be transferred to your financial application. This requires you to process the general journal entry first.
General journal entries against costs parts
You can make a general journal entry against a costs part. One of the ways of doing so is to create an additional sales line for a sales order, with a description of 'Project costs' and a 'Production' origin. Then, in the calculation of the part on this sales line, specify a part of the 'Costs' part type, and subsequently enter the estimated project costs in the Fixed costs field in the part calculation of the production file. Authorize the part for the work preparation and assign the 'Order' production status to the production file. You can now post costs and purchase invoices to the costs part.
The actual costs of the production order are calculated based on the general journal entry made to the costs part.
The general journal type determines the type of posting you enter:
To production order, planned - general journal:
You select the production order and the part line to which you want to post. The corresponding WIP account is automatically retrieved based on the financial search path. You manually enter the contra account, for example 'Sums to be paid'. You enter the total sum including VAT, after which the VAT sum is calculated automatically based on the VAT code.
Indirect general journal:
You can choose the ledger accounts that are relevant to you.
To production order, unplanned - general journal:
You create lines for general journal costs in a production order. Such unplanned lines are created in the production order when the general journal entry is processed.
If you assign an employee to the general journal entry, this information will be included in the actual costing information of the production order on the Costs of general journal entries form.
After you have entered a quantity and a price, the sum is calculated automatically. You can also leave the Quantity and Price fields empty, and enter the total sum directly in the Sum field. This sum is including VAT.
The total price is included in the actual costing information of the production order. Any figures entered are included in the actual costing log table of the day book entry, but are not used on the calculation line itself. The log table is available in the production modules. To display it, select Production files, click the Parts button, open the Info menu, and then select Costs, day book entries.
Note: It is possible to enter a negative sum. This is particularly useful when you have to correct a sum that has been posted incorrectly.
The VAT code field contains the VAT code of the general journal entry. The VAT sum is calculated based on this code.
Note: If Isah is linked to a financial application, it may not always be possible to enter a VAT code. This is the case when the link with the financial application does not allow VAT to be posted to the general journal.
The Net sum field contains the total sum of the general journal entry exclusive of VAT.
For direct general journal entries (for a particular order), the corresponding ledger account is retrieved automatically. You manually specify the ledger account only if it concerns an indirect general journal entry.
General journal type