Use the Permanently process purchase invoices process to post the registered and approved purchase invoices. During the permanent processing of a purchase invoice, various actions are performed:
For purchases for a sales or production order, the actual costing calculations are updated
The required financial postings are made (journal entries you can copy to your financial application)
For a production order, some calculation lines may be confirmed as complete
Once the process has finished, a form is displayed containing a Log button. Click this button to view additional information about the purchase invoices that could not be processed.
Note: Once you have processed a purchase invoice permanently, the process cannot be undone. No changes can be made to a processed purchase invoice. You can only add remarks on the Memo tab.
Conditions
A purchase invoice can be processed permanently only if the Authorization check box on the General tab of the purchase invoice is set to 'Process permanently'.
To confirm part calculation lines with a 'Purchase' origin as complete, the following conditions must be true:
The purchase invoice line relates to the parts on the part calculation line
The purchase invoice line is linked to a purchase order
The part calculation line is not linked to more than one purchase order
The authorization of the purchase invoice line is set to 'Invoice line authorized; last invoice'.
Specify the purchase invoice or purchase invoices you want to process permanently. Only purchase invoices authorized for permanent processing will be posted.
Specify whether the posting date of the journal entries is to be copied from the purchase invoice (Reference date field on the General tab). Otherwise, enter another posting date. This is only possible if you selected 'Credit open items' in the Journal creation method for provisional purchase invoices field on the Purchase tab of the Basic data form.
Purchase invoices