You can record purchase invoices received in Day Books categorized as ‘Purchase’. You must use a separate day book page for each purchase invoice. You can enter the invoice lines in the day book page lines. Based on a search path, the system then determines the offset account:
If the Creditors summary account is entered in Isah under the Supplier Group for the supplier, this ledger account is used as an offset account.
If this field is left blank, the Creditors summary account is used, which is recorded in the Safety Net Accounts screen in Isah.
Most entries in sales day books are managed automatically if purchase invoices are processed in Isah. The search path for determining the Creditors summary account is then managed the same way as the manual registration of purchase invoices in Isah Finance.
Isah Finance processes entries in day books in the Journal, after which the ledger account is updated with the journal entry lines. The Ledger Account allows you to view the journal entry lines and access the entries in the log: this enables you to track how balances in a ledger account were created.
How does the screen work?
When you enter a purchase day book in the Purchase Day Books screen, the pages of the relevant day book will appear in the top section of the screen. If you click one of these pages, you will see the information at the bottom of the screen (Journal entry) and in the Display Panel (i.e. the right-hand column of the screen: Page, Transactions, Line).
Select an invoice and click the Lines tab at the bottom of the screen to view the detailed data of the invoice or to add lines to the invoice. Use the Page tab to edit the general invoice details.
Ribbon features (Start)
Blocking and unblocking pages: Click this icon to lock the page. This means you can no longer make any changes, unless you unlock the page again using the same button. If you would like to have the page automatically blocked after saving the changes, you can adjust the settings in the Block page automatically field in the day book.
Net/Gross: Click Net to specify the net amounts when entering data, and Gross to specify the gross amounts. Once you have entered the amounts, you can use these buttons to change how the amounts on the right-hand side of the screen are displayed: from net to gross, and vice versa. If you practically always use the same setting for a specific day book, you must enter this value as the default value by either activating the Gross Entry field (for gross) in the day book or leaving it blank (for net).
Copying Journal Lines: Use this feature to copy the data to another page of the day book to make data entry more efficient.
Please note: If the ribbon features are not accessible, this means the day book is protected against manual entry through the Blocked for Manual Changes setting. In these cases, you can only manage entries through Integration.
