Journal entry categories

The Journal entry categories form is filled with system data. It is not possible to manually add or delete journal entry categories, but it is possible to assign a daybook to a journal entry category.

Journal entry categories are used to organize journal entries into different groups. Examples of journal entry categories are 'Sales invoices', 'Stock part', 'Part revaluation' and 'Purchase orders'. For each category, you can specify a daybook. This is mandatory for some financial integration links.

In addition, you can indicate whether a journal entry category may be summarized. Run the Summarize journal entries process to merge similar journal entries that may be summarized into one journal entry.

A journal entry category comprises different types. These types are pre-defined types. It is not possible to add or delete types. The journal entry category 'Sales invoices', for instance, includes the types 'Debtors', 'Provisional turnover', 'Period turnover', and 'Bulk discount'. For each type, you can specify whether the journal entry lines are to be exported to your financial application. In addition, you can specify scripts for the journal entry types, which will be run during the export. For example, you could use a script to make sure the correct description is used.

Both journal entry categories and types can be used to specify a selection of journal entries on the Journal entries form, in order to display only the journal entry categories or types that are relevant to you.

If the journal entries of this journal entry category are summarized, they will be assigned the category you enter here.

If you are using accounting software other than Isah Finance, specify the daybook to which journal entries of this journal entry category are posted in your accounting software. For Isah Finance, you can select a daybook in the Isah Finance daybook field.

Select this check box if this journal entry category may be summarized. When you run the Summarize journal entries process with a selection by journal entry category, you can select the Based on settings check box on the processing form to summarize all journal entries for which the Summarize by default check box of the relevant journal entry category is selected.

This check box is very useful for batch processes, as the journal entry categories that are capable of being summarized are determined automatically.

Select a daybook if you want to record all journal entries of this journal entry category in a separate daybook in Isah Finance. If you leave this check box empty, the journal entries are recorded in the daybook defined for each type in Isah Finance, for example 'Sales' for journal entries for sales invoices.