Use the Stock count lines form to register your stock counts. Initially, after the stock count has been created, this form shows the administrative stock (the stock registered in Isah). Once the actual stock count has taken place in your warehouses, you correct the quantities, where necessary, and then authorize and process the lines in order to align the administrative stock with the physical stock.
Note: Once a stock line of a part has been added to a stock count line, the stock line can no longer be changed or deleted in the Parts module. This means that this stock will not be available for stock transactions, such as receipts, issues and shipments. The stock will not be released until the stock count line has been authorized and the stock count has been processed. On the Stock form, you will find the Stock count check box. If this check box is selected, the stock in question has an open stock count with a stock count line that has not yet been authorized and processed.
When the counted quantities do not differ from the administrative quantities, open the Edit menu and select the Copy original data to Counted and authorize process. The registered data will then be copied to the count results and authorized.
If you find unexpected stock in a warehouse, you can add a line for the part(s) found.
Note: When you delete a count line, and then add it again later, you need to set exactly the same stock features for that stock line as the original line had. The reason is that the stock features indicate whether the count concerns an existing stock line, or new stock that has not been registered yet. You can check the stock type by looking at the stock count line entered on the Stock form. If the Stock count check box for the relevant line is not selected, the line is considered as new stock, because the stock features do not match those of the original line.
Tip: If the administrative stock is largely correct, open the Edit menu and select Change authorization for all lines to authorize all lines of the selected stock count at the same time. For the lines that need to be corrected, remove the authorization, make the correction, and authorize the line again.
After you have performed the count, start the Process stock counts process to register the differences found in the administrative stock, and to release the stock for use.