Use the Purchase invoices form to register purchase invoices you have received. At this time, the purchase invoice is not posted yet, and no journal entries exist that can be transferred to your financial application. This would not be desirable, as you first need to check and approve the invoices you have received.
If you want to post the receipt of the purchase invoice, even though the invoice has not been approved yet, use the Provisionally process purchase invoices feature. A journal entry will then be created based on the invoice, to enable you to add this entry to your financial application. This will enable you to create an overview of the purchase invoices received and the VAT receivable without having to permanently process purchase invoices.
Conditions
Purchase invoices can be processed provisionally only if the following conditions are true:
Undo
If the purchase invoice is not approved after having been processed provisionally, the provisional entry must be undone with the Undo provisional processing of purchase invoices process. Then correct the data on the purchase invoice, authorize the purchase invoice, and process it permanently.
Process permanently
If the purchase invoice is approved after having been processed provisionally, you authorize it for permanent processing and post it permanently. The manner in which the purchase invoice is posted depends on the setting on the Basic data form (Purchase tab, Journal creation method for provisional purchase invoices field).