The Journal entries form lists the journal entries created in Isah. Journal entries are created automatically at so-called posting points.
The Journal entries form consists of three sections: a selection pane, a list of journal entries, and a section containing an overview of the summary information.
The selection pane
This is where you specify the selections used to control which journal entries are listed. Initially, the journal entries of the system date are displayed. Where necessary, you can specify a longer period. It is also possible to specify the type of journal entries to be shown:
Not exported: This selection enables you to check a particular period for unexported journal entries.
Non-summarized: This selection does not display the summarized journal entries, but their original journal lines instead. This option is especially useful for analyzing summarized journal lines.
The additional selections on the form enable you to organize the list by Category, Type, Ledger account, Cost center, Journal currency, Journal entry description, Entry number and Export number (for the last two options, please refer to the columns on the Journal entries form).
The list of journal entries
The list shows the journal entries that meet the selection. Presets enable you to apply additional selection criteria to the form. In addition to the 'Default selection' preset, also the 'Include ledger description', 'Sales journal entries', 'Purchase journal entries' and 'General journal entries' presets are available on this form.
All journal entries in Isah are assigned a journal entry category. This category enables you to trace the posting point that resulted in the journal entry.
Every journal line is assigned a ledger account. The ledger account is determined by following the financial search path at the time the journal entry is created.
The description of the journal entry is composed when the journal entry is created. If necessary, you can still change the description when exporting journal entries to the financial system.
A journal entry has a unique book number. A journal entry consists of two or more journal lines. The book number enables you to see which journal lines are related.
If a journal line has been summarized, you can see the summary number here. The summary number enables you to find out which journal lines the summarized journal entry originally consisted of.
This is the financial VAT code that applies to the journal line. If it shows a financial VAT code of which the percentage is not equal to '0', the VAT sum is displayed in the VAT receivable column or the VAT payable column.
The other columns in the list contain information supporting the journal entries and reference information. In many cases, the sales order code is displayed in the journal entry, for example, indicating the sales order the journal line belongs to.
The summary information overview
This form shows the original journal lines of summarized journal lines. To display the summary information, select the 'Summary information' check box. Also a summarized journal line must be selected to show summary information. Summarized journal lines can be identified by the summary number and the journal entry category.
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