This field is used to determine the ledger account to which a turnover or cost posting is to be made. The software will check a search path, the order of which you can determine to some extent by setting priorities:

• If you set the priority to 'Customer', the ledger accounts specified for the customer group (of the customer for whom the offer or order is intended) will have a higher priority than the ledger accounts specified for the part group.
• If you set the priority to 'Product', the ledger accounts specified for the part group (of the part included in the offer or order) will have a higher priority than the ledger accounts specified for the customer group.

The purchase invoices received are posted and registered in the Financial module. Purchase invoice lines for parts, equipment and external operations have a Purchase ledger field on the General tab. To allow this field to be changed there, leave the Lock ledger account on purchase invoice line check box empty. Select the check box to prevent changes from being made to the ledger account entered on the purchase invoice lines.

You are recommended to select the Lock ledger account on purchase invoice line check box. This will prevent indirect costs from accidentally being posted to ledger accounts that are used as suspense accounts in Isah, such as WIP accounts.

Note: If the purchase invoice line is a part line of the 'Costs' type, the ledger account can be changed at all times, even if the Lock ledger account on purchase invoice line check box is selected.

This check box controls whether the sales type of a sales order can be changed after financial postings have been made against that order. Financial postings may be postings for sales lines, or postings for the sales order header (for example, periodic invoices).

If you select this check box, you can always change the sales type.

If you are using ledger accounts that are linked to sales types, you are recommended not to select the Allow change of sales type after financial postings check box. This will prevent linked accounts serving as suspense accounts in Isah, such as WIP accounts, from being corrupted as a result of changes to the sales type.

Use this field to indicate on which price the stock valuation will be based:

• The fixed valuation price (FVP)
• The average purchase price (APP)

Although this field is a basic setting, you can still use both methods alongside each other, as the stock valuation method can also be set on the following levels:

• In the individual part group settings
• In the individual part settings

The value of the Stock valuation field on the Financial form is used as the default value for all new part groups. The value set on the part group level is the default value for all new parts belonging to the relevant part group.

Use this field to configure how work in progress on customer orders is to be transferred:

Using Actual Costing module:

The work in progress is not transferred automatically; you need to transfer it manually using the Transfer work in progress process in the Actual Costing module. The processes for posting production results are blocked automatically, and they are not displayed in the Isah menu structure.

Transfer preliminary cost price when creating invoice:

If a cost price has been entered for the different cost components on the Cost price tab of a sales line, this cost price can be transferred automatically when an invoice is created for the sales line (Create sales invoices). To make this happen, set the Transfer work in progress from customer order parameter to 'Transfer preliminary cost price when creating invoice'. The journal entry created at the time the invoice is created, could look as follows: Costs (preliminary) $ 100   To WIP to be closed (preliminary)   $ 100 At the time the production order is closed using the Post production result process, the following journal entry could be created: WIP to be closed (preliminary) $ 100   To WIP (actual)   $ 95 To production result   $ 5

Remarks

• The WIP and WIP to be closed accounts are subdivided into the Parts, Operations, Equipment and External operations components.
• The 'Production result' account in the second example is used only if the Close customer order field on the General tab of the Financial form is set to 'All to production result accounts'. If the field setting is 'All to cost accounts', the cost account will be selected.
• The Post production result for entire sales order process and the Post production result for sales line by status process can be run only if you use the 'Transfer preliminary cost price when creating invoice' method and the Work in progress on sales line check box is selected.

Note: If the fields in the Work in progress accounts section on the Safety net accounts form are empty, you need to set this field to 'Using Actual Costing module'.

Use this field to configure how work in progress for stock orders is to be transferred:

Using Actual Costing module:

The work in progress is not transferred automatically; you need to transfer it manually using the Transfer work in progress process in the Actual Costing module. You will have two options, depending on the setting of the Close stock order field: All to stock order result account: When this method is used, the 'Stock order result' and 'Cost price of stock order' accounts collectively determine the production result of the stock order (positive or negative balance). Only internal result to stock order result account: When using this method, the work in progress is posted using the Actual Costing module, and at the same time the 'Stock order result' is posted.

On production receipt:

The work in progress of a stock order is transferred automatically. This is done when you run the Process production receipts process for the relevant stock order. In this case, the difference between the work in progress and the stock return is posted straight to the 'Production result' account. The journal entry created while processing production receipts could look as follows: Stock (Quantity x FVP or APP) $ 1000   Stock order result   $ 100 To WIP   $ 1100

Note: The WIP account is subdivided into the Parts, Operations, Equipment and External operations components.

Note: If the fields in the Work in progress accounts section on the Safety net accounts form are empty, you need to set this field to 'Using Actual Costing module'.

When a customer order is closed, the preliminary costs posted as 'WIP to be closed' may be different from the actual WIP posted.

To post this difference to the Production result account, set the Close customer order field to 'All to production result accounts'. To post the difference to the Costs account, set the field to 'All to cost accounts'.

Note: Set this field before you start working with Isah, and do not change it afterwards. Changing it would have major implications for your accounting records. If you want to change the field setting anyway, please contact Isah first.

Use this field to specify how to handle any differences between the stock returns (Quantity * FVP) and the actual WIP posted:

All to stock order result account:

In combination with the 'Using Actual Costing module' setting in the Transfer work in progress from stock order field, this method ensures that the 'Stock order result' and 'Cost price of stock order' accounts together determine the production result of the stock order (positive or negative balance).

Only internal result to stock order result account:

When using this method, the work in progress is posted using the Actual Costing module, and also the 'Stock order result' is posted. When this method is used, the following journal entries are created: On production receipt Stock Quantity * FVP or APP   To Stock cost price   Quantity * FVP or APP Journal entry category: 430 When transferring WIP (positive production result) Stock cost price Quantity * FVP or APP   To Work in progress   Actual costs To Stock order result   FVP or APP - Costs Journal entry category: 900 The results of both journal entries are displayed on the Actual costs form.

If this check box is selected, also the costs of sales lines with a 'Purchase' or 'Stock' origin will be posted to a WIP account (in addition to the costs of sales lines with a 'Production' origin).

If you leave this check box empty, the Transfer work in progress from sales line and Transfer work in progress from sales line by status processes will be blocked automatically.

Note: Set this field before you start working with Isah, and do not change it afterwards. Changing it would have major implications for your accounting records. If you want to change the field setting anyway, please contact Isah first.

The financial processes will be posted only if the posting date falls within the period entered here. This setting gives you control of the date of the journal entries. You are recommended to match the date range to the reporting period used in the financial system. You can set this period in the fiscal period table in Isah.